Great Grottos' Data Privacy Policy
In line with General Data Protection Regulation (GDPR), this privacy notice explains in detail the personal data
Great Grottos retain about you and how we’ll store and handle that data, and keep it safe.
What data do we process?
We retain your name, address, contact numbers, email, children’s names, children’s DOB. Everything supplied
during your booking.
Why do we keep it?
We retain your data so we may ensure your booking data is available at the Grotto on the day of your visit and
to contact you in the unlikely event should any changes to your booking be necessary.
Where do we keep it?
It is hosted at a secure data centre.
Who can access it?
Only the Great Grottos’ Head Office team via our prebookings database.
Who do we share it with?
No one. However if you also opt-in to event marketing contact, our client, typically the retail centre hosting the Grotto, will receive your data for the purposes of contacting you regarding similar events and offers.
How long do we keep it?
Up to 10 months. At the end of that retention period, your data will be deleted completely.
How can I delete my data?
You may ask at anytime for your personal data to be deleted in full by phoning 01306 886 989 or emailing
Enquiries@GreatGrottos.co.uk. Please note, it may not be possible to delete your data prior to your booking
whilst still facilitating your booking.
If you have any questions or concerns, please speak to us.
What is the refund policy?
Tickets are non-refundable.
However, you may change your visit date subject to availability.
Can my child sit on Santa?
Please do not sit your child on Santa. There will be space next to him.
Can I change my booking date or time?
Yes. Click 'Edit Booking' on the menu above.
I have not received my ticket?
Please search your inbox for 'Father Christmas' or check your junk/spam email folder.
I cannot print my ticket?
Your booking reference or booking name will allow Santa's Woodland Friends to find your booking at the Grotto.
Can I book for more than four children?
A second booking is necessary so that we may manage timings. Your entire party may visit at either time booked.
What present will I receive?
A reading book to suit your child’s age and a chocolate treat.
Will a photo be taken of our visit with Santa?
There will be no professional photos for you to purchase. You may take your own photos.
Are pushchairs allowed?
Yes.
Special requirements
If a member of your party has a special requirement, please make Santa's Woodland Friends aware upon arrival.
My child has sensory needs.
Our quiet hours run every Sunday from 10am-12pm and these times are shown in gold. We have taken into consideration sounds, lights and music during our quiet hours.
I would like to make a school booking
School bookings must be made via our Head Office. Please click 'School Booking' above, or call us on 01306 886 989.
Who are Great Grottos Ltd.?
Great Grottos are leaders in Christmas Grottos. We operate in top retail centres across the UK.
If we have been unable to answer your question, please email Bookings@GreatGrottos.co.uk and include your Grotto location.
Great Grottos Ltd. Independent House, Glebelands Centre, Vincent Lane, Dorking RH4 3HW. VAT Number: 797523088. Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements. This website contains material owned by or licensed to Great Grottos. Reproduction is prohibited and forms part of these terms and conditions. Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence. Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.
